Abstract

Abstract Submission

1st June 2018 – 16th Sept 2018

Abstract Review

16th Sept 2018 – 4th Oct 2018

Abstract Acceptance

Friday 5th October 2018

Abstract Submission Guidelines

Abstracts are a very important part of any DAS meeting, and DAS Edinburgh 2018 will continue in that tradition. Abstract submissions are invited to be considered for presentation (both poster and oral) in the following categories:

  •  Audits / surveys

  •  Case reports

  •  Equipment

  •  Science (basic or clinical)

  •  Quality improvement / service development (including human factors)

Abstracts should describe work that develops, delivers or evaluates the delivery of anaesthesia related to airway management. This can be in or outside theatres, cover adult or paediatric practice, and can include audits and surveys or lab-based scientific work, and everything in between.

 

The best abstracts will be submitted to the BJA for publication, and we will be awarding both oral and poster prizes at the meeting.

 

The abstract submission process will open on 1st June 2018 and close at 23:59 BST (NB this is 22:59 GMT) on Sunday 16th September. We will aim to contact you with a decision on your abstract by Friday 5th October.

All abstracts will be judged by an expert panel on behalf of the DAS 2018 abstract team. Please note that abstracts that are forwarded to the BJA for publication will have to be able to meet the ethical standards of the BJA.

At a minimum DAS expects that:

  • Consent will have been sought for case reports

  • Caldicott Guardian approval has been obtained where patient identifiable data is involved

  • Evaluations will have been discussed and agreed by the Scientific Officer of the local regional ethics service if formal ethical approval is deemed not to be required. Ethical considerations and arrangements should be discussed in the methods section of the abstract. (Please see the relevant paragraphs on the BJA Instructions to Authors web page https://academic.oup.com/bja/pages/Instructions_To_Authors for further details).

 

The abstract judges will decide whether an abstract is to be presented orally or as a poster, although submitters may choose to only have their abstract considered for poster presentation if they wish.

Abstracts should be in English, and a maximum of one page of A4 (see below for more details).

The judging panel reserves the right to reallocate abstracts to a different category if appropriate, or to create a new category if this allows for easier presentation of the submitted abstracts.

 

The corresponding author will be notified of the decision of the abstract review panel approximately 3 weeks after the closing date. Arrangements will be made for the successful abstract presenters to be eligible for early bird rates at DAS Edinburgh.

Notes for Authors:

Work that has been previously published or work previously presented at a major meeting will not be considered for presentation and authors will be asked to sign a statement to that effect. However, abstracts that have appeared in conference booklets or have been presented at regional meetings are welcome. Authors who are unsure about submitting a previously presented work or about the ethical approvals they have are advised to contact the abstract coordinator andrewdalton@nhs.net as soon as is possible.

Please note that because of the high number of submissions received it will unfortunately not be possible to offer individual feedback on abstracts that are not accepted.

Delegates from developing nations who wish to submit an abstract may apply for assistance to the abstract coordinator. This must be done well in advance of the submission deadline.

Presenting authors are expected to register for the conference at their own expense. Failure to do so by the date highlighted in the successful abstract correspondence may mean that their abstract will be withdrawn from the 2018 meeting.

All accepted abstracts will be judged during the coffee / lunch breaks in the Scientific Programme on Thursday and Friday 29rd and 30th November. Due to the volume of abstracts, it will unfortunately not be possible to accommodate requests for abstracts to be judged at specific times. You will be informed of your judging time at the meeting registration.

Instructions for all Authors:
The abstract submission system will allow a one page document to be attached – please upload this in pdf format. This should be formatted in Arial font size 11, with all the page margins set to 2cm. Any tables / figures included must be within this one page limit. An example abstract document to aid formatting and submission is included. Please use this to ensure compliance with the guidance.


Format

  • Abstract title

  • All authors’ initials and last names and place where work was carried out.

  • The text of the abstract should not contain headings, but should follow the general progression through background, methods, results and conclusions. The methods should include a statement of ethics.

  • Case reports should follow introduction, case or cases, discussion and learning points in the same way. A case report should end (before the references) with a statement about the consent given by the patient.

  • Use a blank line to separate paragraphs.

  • One table or figure is permitted.

  • If a figure is used, ensure that a figure caption is provided within the abstract document. The figure will be reduced in printing; please do not use any font in the figure smaller than your text font.

  • References are listed and cited as specified by the British Journal of Anaesthesia. (http://www.oxfordjournals.org/our_journals/bjaint/for_authors/general.html) No more than three references should be included. If a reference has more than 6 authors, then list the names of first 3 authors followed by et al.

  • Please acknowledge any source of funding for your study at the end of the abstract.

  • You must confirm that all authors listed in the abstract have contributed to the work and support the submission of the abstract.

  • You must confirm that this study received ethics committee approval or was conducted under the Animal (Scientific Procedures) Act (1986) or equivalent.  Abstracts must conform to international ethical guidelines for animal or human research where relevant.

  • Please note that mannikin based studies are not exempt from ethical considerations and clear evidence that this has been considered should be available

  • Where relevant, details of ethics approval should be listed in the body of the abstract

  • You must affirm that the work has not been published or previously presented at a major meeting as part of the submission process.

  • Abstracts that do not conform to these requirements will be rejected, or in exceptional circumstances sent back for revision.

Please note that it is possible that if authors have their work forwarded to the BJA for publication they may have to amend their abstracts as requested by the journal. 


NB Instructions on the presentation of abstracts will accompany the final judging decisions.


If you have any further questions relating to abstract submission, please contact: das2018@abbey.ie

We look forward to receiving your work!

 

Andrew Dalton
Abstracts convener, DAS 2018 LOC